Six items, eight hundred dollars, and a slip that matches the bank's.
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At the end of the day, the checks and cash you take to the bank should match a deposit in CMS. Here's how to make one, print the deposit slip, and lock it so nothing in it changes. Under Transactions, open Deposits. Each bank account has its own list of deposits, so first pick the account you're depositing into. Here, the Operating Account. Click Add Deposit. The account and today's date are already filled in, and because this account numbers its deposits, the next number is ready too. Add a note if you like. Below are the payments that aren't in any deposit yet, newest first. Today's checks and cash are right on top. Check each one you're taking to the bank: four checks, and two cash gifts. As you check them, Total Amount and Items add up. Compare them with your bank slip: eight hundred dollars, in six items. Anything you leave unchecked waits here for the next deposit. When the list is long, click Filters. You can show just one range of dates, or just one payment method, like only checks. And if a payment should never go into a bank deposit at all, Ignore takes it off this list for good. Show Ignored, under Filters, brings it back whenever you need it. New deposits start out Locked. While a deposit is locked, the amounts of its payments can't be changed by mistake. Click Save. The deposit is on the list, with its date, the total, the number of items, and its deposit number. The lock shows it's closed. Click the arrow to see exactly what's in it: each family, the method, the check number and the category. Now the deposit slip. Open Reports, and choose Deposit Slip. The slip groups the deposit by how it was paid: the cash, then each check by its number, with a count and a total for each, and the total deposit at the bottom. Print it, and take it to the bank with the checks. Deposit Report lists the same payments by category, with each family's name, for your bookkeeping. If a deposit ever needs a change, click its lock to unlock it, edit it, and then lock it again. And if you use QuickBooks, this button adds the deposit to QuickBooks for you. Deposits keep CMS matched to what you take to the bank: check off the day's payments, print the slip, and keep it locked, so your records and your bank always agree.