Bank Accounts

A bank account in CMS Cloud is where deposits go. You need at least one before you can record a deposit, and most organizations want one for each real account they actually bank into — the operating account, the building fund, the camp account.

Where to Set Them Up

Go to Settings → Financials → Bank accounts. Each account is listed with its bank, the last digits of its number, its department if it has one, and the next deposit number due.

The account numbers are masked in the list; only the last four digits show.

+ Add bank account creates one. The pencil on a row edits it, and the trash icon deletes it — though an account with deposits in it should be closed rather than deleted (see below).

What Each Field Does

Only the account name is required. Everything else earns its keep in a particular situation.

Accounts and Departments

If you run more than one department and each banks separately, give each bank account its department. Then, when somebody records a deposit into the camp account, only camp payments are offered — which is both quicker and harder to get wrong.

If everything goes through one account, leave the department blank and every payment is available to deposit.

Deposit Numbers

With auto-numbering on, every deposit into that account gets the next number in sequence, and the list shows what the next one will be. It is the simplest way to keep CMS and your bank statements pointing at the same deposits.

Setting Next number to match where your own numbering has reached is worth doing once, at the start, rather than renumbering later.