Perpetual: Monthly pledges

Previously, a recurring bill was entered by it having multiple line items (typically 12), each with a different date (4/1, 5/1, 6/1...) . When the bill was completed (the last item was charged), it needed to be renewed. The "Completed" list under Pending Charges is an indispensable tool for renewing completed bills.
 
The Perpetual feature simplifies this entire process.
 
When entering a new bill, click the Recurring button. The defaults are Monthly and Perpetual. Click Save.
 
The bill that is created will have just one line item scheduled to be charged on the date indicated. When the card is charged, a new bill with the next date is automatically entered. This will repeat perpetually. 
 
The advantages to this are numerous:
  1. The obvious: You can now enter a perpetual recurring charges.
  2. Avoids unnecessary extra data from being entered in a bill (multiple line items).
  3. You can enter a split bill for different subcategories and they can all re-occur.
  4. Easily change the amount of the bill or the scheduled date.
  5. To stop a bill from repeating simple delete the last unpaid bill.
Notes:
  • Existing bills with multiple items are not modified and will continue to work as before. Only new bills entered will be done in this way.
  • Recurring period can be set to weekly, monthly (default), quarterly or yearly.
  • You have the option of specifying an end date. In this case, the pledge will show up under the "Completed" list when the end date passes.
  • When a pledge in the "Completed" list is renewed, it is renewed in this new way (with one line item) and the option for Perpetual or setting an End Date. This is the case even with the old-style recurring bills.
  • Online Submissions: With this initial release online submission where the donor checked Recurring, are imported in the old style (multiple line items etc.). This will be update in the near future.
Published: April 30 at 11:20 AM

Share this article

FacebookGoogle+TwitterOther Social NetworksPrint